Required Documents

Introduction

The following checklist is designed to help you prepare your Euroculture application. We recommend that you take a careful look at this page and make sure all documents are accounted for before submitting your application.

  1. All the submitted documents must be in English (except for the research paper / thesis, which can be in any language, accompanied by an English summary). Applications submitted in other languages will not be taken into consideration.

  2. If you fail to provide all of the required documents, your application will not be taken into account.

  3. Certain documents might be sent after you submit your application, but not later than the application deadline. See our FAQ for more information.

  4. There is a maximum number of documents you can upload for each category. If you want to upload multiple documents, you should combine them into a singular file. In most cases, only .pdf files are accepted. 

  5. In case you face problems uploading documents, please check if all of them are in the right format.

  6. When applying as a self-financing student, it is possible to submit certain document types by email (such as the final diploma and transcript of records) after the application itself has already been submitted. Keep in mind that these exceptions do not apply to Erasmus Mundus Scholarship applicants.

Shortlist of Documents

  • (Certified translations* of) Degree certificate(s) / diploma’s (BA, MA, etc.): minimum 1 .pdf file.

  • (Certified translations* of) Transcripts of records (list of grades and courses): minimum 1 .pdf file.

  • English test results**: 1 .pdf file required

  • 2 recommendation letters: 2 .pdf files required, submitted either directly or through our reference portal.

  • CV : 1 .pdf file required

  • Scan of a (valid) passport or identity card: 1 file required

  • Digital passport-sized photo: 1 file required

  • Papers and/ or thesi(e)s (if applicable): 1 .pdf file required

  • Motivation letter: 1 .pdf file required

(Certified translations* of) Degree certificate(s) / diploma’s (BA, MA, etc.): minimum 1 file, maximum 3

*Certified means that the translation has to have official stamps from the university or from a notary who states that the document is a true translation of the original. If your degree certificate and/or transcript of records are not in English, you should provide us with a certified translation in English as well as the original, all in one .pdf file.•Please make sure that your degree and/ or transcript of records are official documents issued by your university and include information about the length of your studies.

If you have not yet completed your Bachelor degree before the deadline, please include a statement from your university with your expected graduation date. Only those applying for the Erasmus Mundus scholarship must hold their Bachelor degree by the application deadline (January 10).

(Certified translations* of) Transcripts of records (list of grades and courses): minimum 1 file, maximum 3

  • Please make sure that your degree and/ or transcript of records include information about the length of your studies.

  • If you have not yet completed your Bachelor degree before the deadline, pleaseupload your most recent transcripts.Those applying for the Erasmus Mundus scholarship must hold their Bachelordegree, or proof of graduation, by the application deadline.

English test results**: 1 file required

  • CAE/CPE, IELTS Academic and TOEFL iBT tests are regarded as valid tests by the Euroculture Admissions Board. Any other English test will not be considered as valid.

  • Applicants from China are asked to only send IELTS or TOEFL iBT test results (not CAE/CPE)

  • If Uppsala is your first university of choice and you take a TOEFL test: in addition to uploading a test taker score report with your application, please notify the Educational Testing Service that you wish to make your score available online to Uppsala University (Uppsala Universitet) in Sweden – the institution code is 0247

  • Only the following candidates do not have to take an English test:

    • Students have lived in an English-speaking country and studied at a university in that country for at least one year

    • Students who had English as their language of instruction during the entire duration of their Bachelor programme (minimum duration: 3 years)

  • Candidates who are exempted from taking an English Test (except native speakers) must upload a proof of exemption. 

    • A proof of exemption can take the form of a statement from a faculty official confirming that the language of instruction of your Bachelor programme was English. Alternatively, in some academic cultures, it is explicitly mentioned on the transcript of records or the diploma supplement what the language of instruction of your programme was. In those cases, please upload these documents instead. Do note that regardless of what you upload, it should be explicitly stated somewhere in the uploaded document what the language of instruction of your Bachelor programme was. It is not sufficient to simply upload a transcript or diploma that is in the English language.

2 recommendation letters: 2 files required

One of these letters has to be an academic letter, the other one might be from a relevant non-academic organisation, or company (former employer). The letters should be:

  • Written in English (regardless of the university you apply for);

  • Be presented on the official letterhead of the institution(s) they come from and signed by the referee;

  • Contain the referee's affiliation, their contact details and explicitly mention the relation to the applicant;

  • If available, a stamp of the institution;

  • Be dated, and cannot have been written longer than 1 year prior to the date on which you submit your application.

You are expected to scan the letters and upload them yourself. In some countries, the academic culture forbids disclosure of such documents. In such a case, your referees should send their letter to us by email at euroculture@rug.nl, mentioning your name. The letter may be addressed to the Admissions Board of the Euroculture programme.

CV : 1 file required

Your CV should be written in English and entail both your academic and professional experiences, including any extra-curricular work you might have done at the university (membership of an association, etc.). The Europass CV format, while recommended, is not required. 

Scan of a (valid) passport or identity card: 1 file required

Scan the page(s) of your passport or identity card that contain your photo, name, date of birth, nationality, document expiration date, document number. Usually it is the first page of your passport. For non-EU/EEA students, we advise to use a passport or identity card to be valid for the entire duration of the programme.

Digital passport-sized photo: 1 file required

Upload a passport/ID-sized photo. Please do not scan the photo directly from your passport! Alternatively, a high-quality image that clearly presents your face (such as a profile picture from social media) may also be uploaded. 

Papers and/ or thesi(e)s (if applicable): 1 file required

While all documents to be uploaded have to be written in English, you may upload these papers/ thesi(e)s in the language that you wrote them in. We would like an English summary of the paper (max. 2000 characters including spaces) that you think fits best with the Master Programme. You will be asked to type this directly in the application form.

Motivation letter

You are asked to write a motivation letter in English, no longer than 5000 characters (including spaces).